3 Ways Law Firms Can Enhance Their Data Protection

March 30, 2022

Law firms must maintain and secure countless documents no matter the complexity of the case. These documents occupy a unique security space, however, as they must be readily available to members of the firm but entirely shielded from public view. Information relating to a case can center on trade secrets, technical information or sensitive personal data. Regardless of the case or type of information, the firm must limit access and protect this data.

To counter unauthorized access, law firms must adapt to numerous cyber security threats. Three of the most common protection trends are the following:

  • Migrating to cloud storage: Cloud migration is a popular concept for businesses and private individuals alike. Based on the needs of the organization, users can select various levels of security for cloud data storage including regular password reset, two-factor authentication and biometric authorization. Additionally, cloud storage contains the benefit of client access as long as they are approved to view the documents.
  • Implementing email encryption: Individuals choose to communicate in numerous digital ways. From texting and emailing to direct messaging, preferences vary widely. A law firm must rely on secure business communication either through proprietary software or licensed applications. Firms are wise to consider the use of encryption programs that protect and secure client communication – making the data worthless in the hands of unauthorized individuals.
  • Evaluating client privacy: Unfortunately, a law firm might fall into a trap where security protocols are concerned. After the firm considers and implements various data privacy methods, many organizations fail to constantly reevaluate their selections. As methods of cyberattack evolve and improve, data security must change to counter. This requires a consistent evaluation of potential data breaches and the privacy of sensitive information.

Unauthorized access can lead to numerous challenges and complications. Whether it is a cyberattack geared toward extorting a ransom for the data or a cyber criminal exposing the information for personal or professional gain, a security breach can be devastating.

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